Daycare Management Software for Modern Childcare Centers
Rawdly is all-in-one daycare management software that replaces paper logs, group texts, and manual invoices with a single platform. Manage attendance, send daily updates to parents, share photos securely, and invoice tuition automatically, from any device.
Freemium plan: free forever for up to 10 children. No credit card required.
Everything a childcare center needs to run smoothly
Most daycare directors juggle 3–5 separate tools for attendance, communication, and billing. Rawdly replaces them all, so your team spends time with children, not software.
Attendance Tracking for Daycare
Replace paper sign-in sheets with digital check-in and check-out. Staff complete each check-in in under 10 seconds. Real-time attendance ratios display on your dashboard so you're always compliant with staff-to-child ratio requirements. Daily attendance records export for licensing audits in one click.
Daily Activity Logs
Log meals, nap times, diaper changes, and milestones from any device. Rawdly auto-generates a daily summary for each child that parents receive at end of day. Directors spend 5 minutes on daily reports instead of 45, without sacrificing the personal touch parents expect.
Parent Messaging and Communication
Replace scattered group texts with a secure, built-in messaging system. Send individual messages to families, broadcast center-wide announcements, and share real-time updates, without giving out personal phone numbers. Parents stay informed without the noise.
Secure Photo and Video Sharing
Share photos and videos of children's activities with confidence. Per-child privacy controls let you tag exactly which families see each piece of media. Staff upload directly from their phones; parents see updates in real time in the Rawdly Parent app.
Billing and Invoicing
Set up recurring tuition, send professional invoices, and record each payment you receive. Parents see their payments and receipts in the app and can upload proof of payment. Rawdly tracks payment status and sends payment reminders so you stop chasing late tuition. Average centers on Rawdly report 100% on-time billing within the first month.
Multi-Location Support
Run several daycare locations with one login and switch between them. Each site keeps its own staff, room assignments, and attendance records, while all of them share one Pro plan and one bill, ideal for growing childcare businesses.
Who uses Rawdly daycare management software?
Rawdly is built for childcare providers of every size, from solo home-based providers to growing multi-site operations.
Home-Based Daycare Providers
Run a professional operation from home without expensive enterprise software. Rawdly's Freemium plan is free forever for up to 10 children and covers attendance, daily logging, staff roles, parent billing and an analytics dashboard, perfect for in-home family daycare.
Small Daycare Centers (5–50 Children)
Past 10 children, the Pro plan scales with your enrollment: $1.99/child/month ($1.59 billed annually), free for your first year. A center with 15 children pays $29.85/month for a fully automated attendance, communication, and billing system, with AI features available.
Preschools and Pre-K Programs
Track developmental milestones alongside daily activities. Rawdly's activity logging supports custom activity types so preschool teachers can document learning objectives, not just naps and meals.
Multi-Site Childcare Businesses
Run every location under one login and switch between sites. Each location has its own staff roles, room management, and parent billing, and every location shares one Pro plan and one bill, priced on all their children together: $1.99/child/month for the first 50 children, $1.75 for children 51 to 150, $1.25 for 151 to 400 and $0.90 from 401 (20% less billed annually), with 10% off for 24 months from your second location. Large networks can contact us about Enterprise.
How to choose the best daycare management software
With dozens of childcare software options available, here are the five questions every daycare director should ask before committing.
Does it cover attendance AND billing?
Many childcare apps handle only one or the other, forcing you to pay for two tools. Look for software that tracks attendance, generates invoices, and tracks payments in the same platform. Rawdly does all three.
Can parents access it without downloading a separate app?
Parent adoption is the #1 reason childcare software fails, so ask what families have to install. With Rawdly, daily updates, photos, messages and invoices are in one free app for iPhone and Android. Enrollment forms and document signing open as links in any browser, with no account needed.
Is child data protected and COPPA/GDPR compliant?
Any software handling photos and information about children must follow COPPA (US) and GDPR (EU) requirements. Verify that data is encrypted at rest and in transit, and that you control which families see which content.
How long does setup actually take?
Software that takes weeks to deploy will be abandoned. Look for guided onboarding and bulk import for existing child records. Most Rawdly centers are fully operational within 10 minutes.
Can you cancel without penalty?
Avoid annual contracts until you've validated the tool works for your center. Month-to-month billing lets you evaluate without commitment. Rawdly is cancel-anytime with no lock-in.
Security and compliance you can count on
Daycare management software handles sensitive information about children, photos, daily records, health notes, and billing data. Rawdly is built with data security as a first principle, not an afterthought.
- Enterprise-grade encryption for all data at rest and in transit
- Per-child privacy controls on all photos and media
- COPPA-compliant data handling for children's records
- GDPR-ready for EU-based childcare providers
- Staff role-based access controls
- No third-party data selling, ever
Ready to modernize your daycare operations?
Replace clipboards and group texts with one platform. Start on the Freemium plan (free forever for up to 10 children), no credit card required, setup in under 10 minutes.