Everything your daycare needs to stay organized, connected, and stress-free.
Manage attendance, daily activities, parent communication, and billing, all in one place. Built for providers, staff, and parents.
A system your team can actually use.
Clean workflows for staff, clear updates for parents, and the operational tools owners need, without the complexity.
- Role-based access and privacy controls
- Notifications for key events and updates
- Built for owners, teachers, and parents
Features that turn into real benefits
Save time, reduce errors, improve communication, and build parent trust, with tools designed for daycare workflows.
Staff record a short voice memo; Rawdly transcribes it and drafts a formal incident report with the structured fields inspectors expect. The director reviews, edits, and signs, every word still theirs.
- Voice memo to formal draft in under two minutes
- Structured fields: who, what, where, when, action taken
- Director signs; signed report is immutable and audit-logged
Quick check-in/out with timestamps and notes, so staff saves time and parents stay informed.
- Fast check-in/out with timestamps
- Notes for pickups, drop-offs, and exceptions
- Clear "present today" view
Log meals, naps, diaper changes, and notes in seconds, and generate automatic daily summaries from what's recorded.
- Meals, naps, diaper changes, and notes
- Highlight important updates for quick review
- Automatic daily summaries
Upload photos/videos/documents, tag children, and control privacy per item, so the right families see the right content.
- Upload photos, videos, and documents
- Tag children + set privacy per item
- Filter/search by child, tag, date, and type
Chat with parents and manage conversations with notifications for key updates, without juggling multiple tools.
- Parent messaging built-in
- Conversation management for staff
- Notifications for important events
Create invoices, track payments, and manage payment methods, tied to children and families for fewer errors.
- Invoices connected to families
- Payment tracking and history
- Payment methods supported
See key metrics and recent activity so you can spot issues early and keep the day running smoothly.
- Operational visibility at a glance
- Recent activity and key metrics
- Designed for real daycare workflows
The compliance and operations toolkit for licensed childcare
Ratios, the food program, immunizations, subsidies, and developmental records, the regulatory work daycares actually get audited on, handled in one place.
See staff-to-child ratios for every classroom in real time, with instant alerts the moment a room slips out of compliance.
- Color-coded ratio status per classroom
- Instant breach alerts to directors
- 30-day history with WA WAC defaults built in
Hand inspectors a clean PDF of the last 30 days of attendance and ratios, formatted to WA WAC 110-300 requirements.
- 30 days of attendance and ratio snapshots
- Printable, one page per day
- Breach events and signature line included
Build weekly menus from the USDA food components and see meal-pattern compliance by age band as you plan.
- Weekly menu builder with USDA food components
- Real-time meal-pattern checks by age band
- Copy and duplicate weeks in seconds
Rawdly cross-references every planned menu against each child's documented allergies and warns staff before the meal reaches the table.
- Menus checked against each child's allergies
- Inline warnings and a classroom alert tray
- Allergy flags surfaced on child profiles
Track each child's CDC vaccine schedule with color-coded due and overdue alerts, plus structured allergies and medications captured at enrollment.
- CDC schedule timeline per child
- Color-coded due and overdue alerts
- Vaccine card uploads, allergies, and meds
Plan the week against Washington Early Learning Guidelines and capture milestone observations that turn into progress reports families love.
- Weekly lesson plans tagged to WA ELG domains
- Milestone observations with photos
- Progress Report PDFs for parents
Split invoices between families and the state, export the SSPS file DCYF expects, and push clean data into QuickBooks or Xero.
- WCCC split invoices (parent + state portions)
- SSPS export for monthly DCYF submission
- QuickBooks and Xero CSV export
Run Sterling or Checkr background checks right from staff onboarding and track clearance status, without ever storing sensitive PII in Rawdly.
- Sterling and Checkr integration built in
- Clear, action-required, and expiry tracking
- SSN forwarded to providers, never stored
Save 10+ staff hours every week.
Replace handwritten attendance sheets and end-of-day report writing with fast digital check-ins, live room visibility, and one-tap daily activity logs.
- Check children in and out in seconds
- See attendance and room ratios at a glance
- Turn meals, naps, potty, and notes into daily reports
Reduce parent follow-up before it starts.
Give families timely updates, photos, and messages from one secure place so they are not asking at pickup what their child ate, slept, or did.
- Send daily updates parents actually read
- Share photos with child-level privacy controls
- Keep staff-parent messages out of personal phones
Stop chasing tuition at pickup.
Set recurring tuition, send invoices, and track payment status without spreadsheets. Directors can see who paid, who is late, and what needs follow-up.
- Automated recurring tuition invoices
- Payment status visible in one dashboard
- Clear records for every family account
Make your daycare feel premium without extra admin.
Rawdly turns logged activities into polished daily summaries and family-friendly moments that help parents see the value of your care every day.
- AI daily summaries from staff activity logs
- Personalized illustrated eBooks for children
- Audio narration that families can replay at home
Who it's for
Rawdly supports the whole daycare ecosystem, owners, staff, and families.
Stay organized, reduce admin time, and keep billing and records accurate.
Fast daily workflows for attendance, activities, and communication, without extra tools.
Clear updates, photos, and messages that build trust, all in one place.
- Simple setup in minutes, no long onboarding
- Designed specifically for daycare workflows
- No hidden fees, clear plans and pricing
- Friendly support when you need it
Built for real daycare workflows
Set media visibility per item (public/private/staff-only) and tag the right children.
Attendance, meals, naps, notes, and daily summaries stay connected and searchable.
Messaging, notifications, and billing live in the same system as your records.
Common reasons daycares hesitate
Rawdly is built to remove setup, cost, trust, and adoption friction before you commit.
Run tomorrow's daycare day with less admin.
Start free, add your center in minutes, and see how Rawdly handles attendance, daily updates, parent communication, and billing from one place.