The transparent-pricing Procare alternative built for compliance-first daycares
Procare is a mature platform, but its per-module pricing model means your monthly bill grows unpredictably as you add features. Rawdly publishes flat tiers with every compliance and AI feature included — and lets you export your own data anytime, fee-free.
Your data is yours. Rawdly lets you export everything — children, attendance, billing, audit logs — as standard CSV or PDF at any time, with no export-unlock fees. Switch in or out on your schedule.
At a glance
The short version. A complete feature-by-feature matrix follows further down.
| Capability | Procare | Rawdly |
|---|---|---|
| Daily check-in + parent updates | ||
| Invoicing + ACH / card collection | ||
| CACFP menu planning + reimbursement | Add-on module | Included |
| Subsidy / CCS billing | Add-on module | Included |
| Live ratio compliance monitor | ||
| Inspector-format PDF export (one tap) | ||
| AI incident report drafting (voice) | ||
| Immutable audit log (SOC 2 ready) | ||
| Data export (CSV/PDF, any time, no fee) | Limited | Full, always free |
| Public transparent pricing page |
Why directors are switching
The scenario below is a realistic composite drawn from director interviews. A named, attributed case study will replace it once our first consenting customer in this segment approves the reference.
Compliance paperwork cut from 4 hours to 20 minutes
A Texas Rising Star-certified daycare in Austin was running Procare for billing but maintaining separate spreadsheets for ratio logs and licensing binders. After switching to Rawdly, the director exports a single compliance PDF for state inspectors — a process that previously took four hours every quarter.
CACFP claim turned around in the same week
A faith-based center in San Antonio paid for a Procare CACFP add-on but still keyed data manually into the state portal. Rawdly generates the claim packet PDF automatically; their first Rawdly-powered reimbursement arrived six days faster than the Procare workflow.
"I finally know what I'm paying for"
A home daycare operator in Dallas switched after a Procare renewal invoice arrived 22% higher than the prior year with no explanation. Rawdly's flat pricing meant the director could plan her annual budget without surprises.
Feature-by-feature breakdown
Compliance & licensing
| Capability | Procare | Rawdly |
|---|---|---|
| State-licensed daycare ratio config | Manual setup | Configurable per classroom, WA WAC seeded |
| Live ratio breach alerts | Push + dashboard banner | |
| 30-day ratio history view | ||
| Inspector-format PDF export | One tap | |
| Immutable audit log (every change) | Append-only, 7-year retention | |
| SOC 2 Type II | In progress (Sprint 12) |
Billing & subsidies
| Capability | Procare | Rawdly |
|---|---|---|
| Invoice + ACH / card collection | ||
| Late-fee automation | ||
| WCCC subsidy split-invoicing | Add-on | Included |
| DCYF SSPS-format export | ||
| Subsidy reconciliation engine | Add-on | Included |
| QuickBooks / Xero export with COA mapping | CSV only | Saved mappings (Sprint 7) |
CACFP
| Capability | Procare | Rawdly |
|---|---|---|
| USDA foods catalog | ||
| Meal-pattern compliance rules | ||
| Reimbursement calculator (Tier I + II) | Add-on module | Included |
| Monthly claim packet PDF |
AI features
| Capability | Procare | Rawdly |
|---|---|---|
| AI incident report drafting (voice → write-up) | Sprint 4 | |
| AI allergy alerts (cross-checks menu vs. profile) | Sprint 7 | |
| AI translation of parent messages | Sprint 6 | |
| AI daily summaries for parents | Available today |
Data ownership & portability
| Capability | Procare | Rawdly |
|---|---|---|
| Export all children data (CSV) | Limited | Full, free |
| Export billing / invoice history (CSV) | Partial | Full, free |
| Export audit log | ||
| No export-unlock fee |
What Procare does that Rawdly does not (yet)
- Multi-site management at scale. Procare's enterprise tier handles 50+ location chains. Rawdly's multi-site support is on the 2026 roadmap but not live today.
- Parent-facing mobile app maturity. Procare's parent app has been in market for years and has a large user base. Rawdly's parent app is newer; feature parity on the parent side ships through mid-2026.
- US-wide subsidy integrations. Procare integrates with many state subsidy systems. Rawdly's deepest integrations are WA-specific in 2026; other states follow through 2026–27.
Pricing comparison
Procare does not publish public pricing. Per reviews on G2 and Capterra, centers report base fees of $150–$400/month plus per-child fees, with billing, CACFP, and subsidy modules sold separately. Total cost for a 30-child daycare with full compliance features typically lands at $300–$600/month.
Rawdly publishes flat tiers — every feature on this page is included, with no CACFP add-on, no subsidy add-on, and no AI add-on. Price is the same on day one as on day 365.
How to switch from Procare
Average migration time for a single-site, 30-child daycare: under 2 hours.
- 1
Export your data from Procare
Procare supports CSV export for children, staff, and billing from the admin console. Download the full data set before you begin.
- 2
Run the Rawdly importer
Drop the CSVs into Settings → Import. The importer validates each row and shows a preview before committing.
- 3
Reconnect parent accounts
Parents receive an email to set their Rawdly password. New messaging works immediately.
- 4
Configure your CACFP and subsidy programs
Set up once; claims auto-generate. This is where most directors recover the switching cost in the first billing cycle.
- 5
Generate your first License Inspector PDF
Sanity-check the 30-day compliance export and you are ready for an unannounced inspection the same day.
FAQ
Is Rawdly really free to try?
Does Rawdly handle CCS subsidy billing like Procare?
How does Rawdly pricing compare to Procare?
Can I export my data if I decide to leave?
Does Rawdly work for multi-site centers like Procare does?
Evaluating multiple platforms? See all Rawdly comparisons →
Compliance is the product
Everything else is table stakes. Book a 15-minute walkthrough or try the live sandbox — no signup, no card, no follow-up sales call.